In light of the COVID-19 pandemic and the transition to online courses, the University is making special allowances for students who may want to change the grade option for their course(s).

Students have until May 1 to ask their advisor to change a course to pass/fail.  Details are below.

    1. What does pass/fail mean?
      The general university grading system uses a series of letters (i.e., A, B, C, D, E). With a pass/fail grading system, you will either earn a “P” grade in the course or an “F” grade rather than a letter grade. Letter grades A through D are converted to pass. A letter grade of E is converted to fail.

    2. Which classes can be changed to pass/fail?

      Typically, only elective courses or courses only offered as pass/fail can be completed under the pass/fail grading system. For the Spring 2020 semester, the university approved the pass/fail grading option for all undergraduate graduation requirements. This means all courses can be taken pass/fail if the student so chooses. Note that some programs will continue to require that a student earn a minimum grade to progress in a program or course sequence, even though only a “P” would be reported on the student’s transcript.


      Students who are double major or dual degree students involving programs outside of CAFE should check with the other programs. 

    3. I am taking a course that is a prerequisite for another class. Can I change to pass/fail?
      While changing a course to pass/fail will exclude it from your GPA, the letter grade submitted by your instructor may be used to determine your eligibility for future classes which require the prerequisite. 

    4. When do I need to decide?
      You have plenty of time to decide if you want to change to the pass/fail grading system for one or more courses. The deadline to request changes to the pass/fail grading option is May 1, 2020 at 11:59 pm. The request must come from your advisor, so please allow sufficient time to meet the deadline.

    5. How do I change my grade option to pass/fail?
      Your academic advisor will need to submit a request to have your grading option changed. You cannot request this change on your own. Please speak with your advisor. Only requests from academic advisors will be processed.

    6. If I choose the pass/fail grading option, do I need to tell my course instructor?
      No, you do not need to tell your instructor that you’ve chosen the pass/fail grading option. Instructors will continue to record letter grades. For classes in which you select the pass/fail option, any letter grade of “D” or above will be reflected as a “P” on your transcript. “E” grades will appear as an “F” on your transcript.

    7. How does the pass/fail grading option affect GPA?
      A grade of “P” represents a passing grade in a course taken on a pass/fail basis. Credit hours successfully completed under this grade option count towards graduation but will not be used in calculating grade point average. A grade of “F” represents failure in a course taken on a pass/fail basis. An “F” grade is valued at 0 quality points and 0 credit hours and does not impact grade point average.

    8. If I change all my classes to pass/fail, will I have a semester GPA?
      No, if you change all your classes to pass/fail, you will not have a semester GPA.

    9. How does pass/fail appear on transcript?
      Below is an example of how courses completed under the pass/fail grading option appear on a student’s transcript. The earned hours (EHRS) for this term reflect all courses successfully completed. However, the quality hours (QHRS) only reflect those courses completed for a letter grade. Only courses completed for a letter grade are used when calculating GPA. 



    10. If I choose the pass/fail grading option, will it count against any limits on pass/fail classes?
      Typically, the total limit is 4 elective courses. However, for the Spring 2020 semester, classes selected for the pass/fail grading option will not count towards any limits on pass/fail classes. 

    11. I’m a first-year student. Can I take classes on a pass/fail basis?  
      Typically, first-year students are not allowed to take courses on a pass/fail basis. However, the pass/fail grading option is available for all undergraduate students for the Spring 2020 semester unless the course has already been graded (i.e., completed part-of term course).

    12. I’m currently on academic probation. Can I take classes on a pass/fail basis?
      The pass/fail grading option is available regardless of your current academic standing for the Spring 2020 semester. Remember that courses on the pass/fail grading system do not count towards your GPA. If you change to pass/fail, your GPA may prevent your from achieving good standing or meet the requirements of academic bankruptcy.

      New probation – Must earn a 2.0 GPA or higher for the semester to prevent eligibility for suspension and must have a cumulative GPA of 2.0 or higher to earn good standing.
      Continued probation – Must earn a 2.0 GPA or higher for the semester AND must have a cumulative GPA of 2.0 or higher to earn good standing.
      Reinstated student – New probation rules apply (see above). For academic bankruptcy, students must earn a 2.0 or better GPA on 12 or more graded hours.

    13. Can I change to pass/fail if I’m repeating the course and plan to file a repeat option?No, you cannot change your grading option to pass/fail if you plan to file a repeat option. You must complete the course for a letter grade.

    14. Which courses can I change to pass/fail?

      For the Spring 2020 semester, the university approved the pass/fail grading option for all undergraduate graduation requirements. This means all courses can be taken pass/fail if you choose. Note that some programs will continue to require that you earn a minimum grade to progress in a program or course sequence, even though only a “P” would be reported on your transcript.

    15. Can I change back to a letter grade after I’ve changed to pass/fail?
      No, once you’ve requested to change your grading option to pass/fail, you cannot later change back to a letter grade.

    16. Can I take a class pass/fail if I plan to go to professional school (i.e. Medicine, Dental, Pharmacy, Veterinary)?
      Speak with your major advisor and/or a pre-professional advisor.

    17. If I change to pass/fail, am I still considered a full-time student?
      Undergraduate students are considered full time if they are enrolled in at least 12 credit hours (9 credit hours for graduate students). You may select the pass/fail grading option for all classes for the Spring 2020 semester, unless the class has already been graded. Selecting pass/fall does not impact enrollment status.  

    18. How will changing to pass/fail affect my scholarship?
      Please speak with someone associated with your scholarship prior to switching to pass/fail. If your scholarship requires a certain GPA on a set number of credit hours, you may not be eligible to change to pass/fail.

    19. How will changing to pass/fail affect my financial aid?
      Please speak with your Financial Aid Counselor prior to switching to pass/fail. If your financial aid requires a certain GPA on a set number of credit hours, you may not be eligible to change to pass/fail

    20. Which undergraduate programs within CAFE have progression requirements?
      *Indicates programs continuing to require a minimum grade to progress.
      All decisions should be made in consultation with the student’s major advisor

      Career & Technical Education (Ag Education)Hospitality Management & Tourism
      Consumer Economics & Family Financial CounselingHuman Nutrition 
      DieteticsLandscape Architecture
      Merchandising, Apparel & Textiles
    21. Which graduate programs within CAFE are accepting pass/fail for required courses? (Passing grade would be a "C" or above.)

    22. What about certificate programs within CAFE?
      All certificate programs are accepting pass/fall. Undergraduate and graduate certificates have minimum GPA requirements and may continue to require minimum grade requirements.

    23. Will I still be eligible for the Dean’s List for the Spring 2020 semester if I change my grading option to pass/fail?
      For the Spring 2020 semester, the qualifications for the Dean’s List have been adjusted. To be eligible for the Dean’s List, students must complete at least 12 credit hours with at least 9 credit hours completed for a letter grade and earn a 3.5 semester GPA. In addition, any courses taken as pass/fail must earn a “P” grade.

    24. I’m a graduating senior. Will I still be able to graduate with honors (Cum Laude, Magna Cum Laude, Summa Cum Laude) if I change my grading option to pass/fail?
      At this time, the qualifications for graduating with honors have not changed. Students changing to the pass/fail grading option could impact their ability to graduate with honors. Please consult with Louise Gladstone (lgladstn@uky.edu) in the Center for Student Success. 

    25. Will changing my grading option to pass/fail impact my ability to access student support services (i.e. Student Health Services, Counseling Center, etc.?
      Changing to the pass/fail grading option will not impact your ability to access student support services if you are enrolled in at least 6 credit hours regardless of grading option.

    26. How do I change my grading to pass/fail?
      Your academic advisor will need to submit a request to have your grading option changed. You cannot request this change on your own. Please speak with your advisor. Only requests from academic advisors will be processed.

    27. I’m a student athlete. Can I change my grading option to pass/fail?
      If your eligibility for NCAA or club sports/activities requires a certain GPA on a set number of credit hours, you may not be eligible to change to pass/fail. Speak with your CATS advisor to confirm.

    28. I’m involved in a special program (e.g., ROTC, Honors, Parker Scholar). Can I change my grading option to pass/fail?
      If you are in a special program (e.g., ROTC, Honors, Parker Scholar), check program requirements. If you are required to maintain a certain GPA on a set number of credit hours, you may not be able to change courses to pass/fail.

    29. I’m planning on attending professional school or graduate school. Can I take a class pass/fail?
      Please check with one of the pre-professional advisors (Lesli Hall at lesli.hall2@uky.edu for pre-health and Dr. Roberta Dwyer at rmdwyer@uky.edu or Colette Tebeau at Colette.tebeau@uky.edu for pre-veterinary) or the appropriate graduate program. 

    30. Who do I contact if I have additional questions?
      Please speak with your academic advisor or a member of the Center for Student Success.
      Jamie Dunn, Assistant Dean for Advising and Student Support
      Louise Gladstone, Director of Student Records
      Lesli Hall, Undeclared/Exploratory and Pre-Health Professional Advisor
      Mike Pirrman, Director of Academic Progress and Transfer Support